How to Apply
Application Period
Please refer to the “Application Timeline” for the Nomination and Application Periods.
Step-by-Step Application Procedures
Step 1: Online Nomination
For Partner Institutions:
- ? Students:
Applicants must first be nominated by their home institution before starting the application. After AIU receives students’ nominations from their home institutions, we will send their study abroad coordinators a username and password to access the AIU online application system. Nominee students need to start application procedures once they receive log-in information from their study abroad coordinator.
- ? Staff:
Please respond to our Slot Request Survey, conducted in January, to request places for your students.
Partner universities can nominate students as exchange students or fee-paying students (see the Financial Information page for fee information). Each student participating as an exchange student counts as 0.5 exchange semesters in the exchange balance, but any exchange students participating in the program shall be in addition to the number of exchange students that AIU has already agreed to accept for the spring and/or fall semesters. (There will be no reduction to the number of students you can send for the spring or fall semesters.)
Please note that exchange students who have never previously studied at AIU will be given first priority for admission due to the limited capacity of the program.
For All Other Institutions:
All students must be nominated by their home institutions. Students who wish to apply must have their study abroad coordinator, or equivalent, fill out the Placement Request Form and submit it to international+specialprograms@gl.aiu.ac.jp. AIU will confirm placement availability and send the nomination procedures to the study abroad coordinator. Please understand that our partner institutions’ students have priority, and other applicants will be considered on a space-available basis.
Step 2: Online Application
Once nominated students receive their username and password, they must complete the Online Application Form in the Online Application Portal.
Personal information in their application form must match students’ passports exactly because it will be used for official documents such as student ID card and transcript.
Step 3: Application Submission
After completing the online application, please scan all application documents and email them to international+specialprograms@gl.aiu.ac.jp by March 5.
Applications that arrive after the deadline may not be processed. All documents must be written in English. If you submit a document written in another language, you must attach an English translation.
Please scan each application document as an individual pdf file, and attach them to your submission email. (Please do not combine multiple documents into a single file.)
| Document (Submission file format) | Notes |
|---|---|
| 1. Completed, signed Application Form (pdf) | – Complete the online application after receiving your username – and password, following your nomination by your home university. – Print the entire completed online application. – Click the “Submit” button to finalize your online submission. – On the printed application, complete, sign, and date the “Certification and Consent” section on the last page. – Ask your study abroad advisor to review your printed application form and to complete, sign, and date the “Study Abroad Advisor” section on the last page. (The last page will print with the form. If your home institution does not have an International Office, your academic advisor must complete this section instead.)Submit ALL PAGES of the application form, completed and signed by both you and your study abroad advisor, via email. |
| 2. Official academic transcript in English (pdf) | – Academic Transcript must show course titles, credits, and grades for each semester. – Applicant Enrollment Status and GPA must meet the eligibility requirements. |
| 3. Reference Form from an instructor at your university (2 pages) (Please click to download) | – Students from Partner Institutions: Submit 1 Reference Form – All Other Students: Submit 2 Reference Forms written by different professors The Reference Form must be filled out by applicants’ academic advisors and/or the professor who best knows their academic abilities and Japanese language proficiency level at your institution. Both pages of the form must be completed and it must be either physically or digitally signed and dated by the Referee. |
| 4. Confirmation Form from Home Institution (pdf) (1 page) (Please click to download) | The Confirmation Form must be filled out by the home institution staff (e.g. Study Abroad Coordinator ) to confirm that the nominated students meet AIU’s eligibility requirements. It must be either physically or digitally signed and dated by the appropriate official. |
| 5. Personal Statement of Purpose (pdf) | Applicants must write in their own style (300-500 words). There is no specific format required. |
| 6. Digital ID-style photo (jpg or png) | – Taken within 3 months of submission – At least 800 px x 600 px, jpg or png format – Front-facing, showing from the shoulders up – Clear, high resolution – No hats – Must be unedited photo with no image manipulation or processing – Must not show a smile with visible teeth – Plain white background – Color or grayscale is acceptable – No shadows |
| 7. Photocopy of passport (pdf) | – A valid passport that covers the entire duration of your study abroad program – Page with your photograph and biographical details |
Selection Process
Please note that nomination does not guarantee acceptance to the program. Acceptance will be contingent on the results of students’ applications, and successful applicants will receive an acceptance notification email at the beginning of April following the screening process.
Tel. +81-(0)18-886-5927, +81-(0)18-886-5937
Fax. +81-(0)18-886-5853
Email：[international-summerprogram]
Office Hours (Mon – Fri) 9:00 – 12:00 and 13:00 – 17:00